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Cash register end-of-day, pay-ins, and payouts

Available to: Admins, Reservationists, User Managers
Optional Permissions Required: None
System Settings Required: System Settings > Hardware > Cash Register > Use Cash Register

The Cash Register page in the Orders tab is used to manage daily cash intake, cash deposits, check for errors, and determine tomorrow’s start cash. If you run on morning and evening shifts, you can use this feature so the next person who’ll sit at the front desk will start their shift with no inaccuracies within the cash drawer. The feature includes a calculator to easily count the contents of the register.

Note: All end of day closeouts are associated with the computer, not with users.

Payouts

Payins and Payouts can be used as petty cash accounts for office expenses and cash tips.

  1. Go to the Orders tab then Cash Register.
  2. Click New Payment. The Payment window will appear.
  3. Specify Employee / Vendor – Select Employee if you are removing cash tips from the drawer. Then, select an employee from the Employee drop-down menu. Select Vendor if you are removing money for a vendor, such as money used for office supplies. Then, enter the vendor name in the Vendor field.
  4. Amount – Enter the total amount of money you are removing from the cash register.
  5. Date – Select the date when the money was removed.
  6. Comments – Enter notes about the payout.
  7. Click Submit.

Payins

  1. Go to the Orders tab then Cash Register.
  2. Select the Payins tab.
  3. Click New Payment. The Payment window will appear.
  4. Specify Employee / Vendor – Select Employee if you are entering change from a cash tip. Then, select an employee from the Employee drop-down menu. Select Vendor if you are adding change from a vendor payment, such as for office supplies.
  5. Comments – Enter notes about the payin.
  6. Click Submit.

End-of-day

After completing the steps below, the cash register will automatically reopen for the next period. The register does not close automatically.

Note: You can run this procedure multiple times a day if you need to close the register at the end of shifts instead of at the end a business day.

  1. Go to the Orders tab then Cash Register.
  2. Select the End of Day tab. Your last closeout date will display.
    End of day tab
  3. Close Out to – Select a date and time when you wish to close the register. This defaults to the current date and time.
  4. Click Run.
    End of day tab
  5. A Currency Totals section will appear displaying the cash register totals counted between the Last Closeout date and selected Close Out to date.
  6. Complete / review the Currency Totals fields. You can click on the calculator icon next to a field to help you count.
    End of day tabCalculator

    Field Description
    Starting Cash Enter the amount of cash you started with for the day
    Paid In Total amount in payins
    Paid Out Total amount of payouts
    Cash From Order Total cash generated from orders
    Cash Expected Total cash expected to be in the drawer
    End of Day Cash Enter the actual amount that you counted
    Next Day Starting Cash Enter the amount of cash that should be in the drawer for the next day
    Deposit Total amount in deposits
  7. Click OK.
  8. The Drawer Count section will appear. Review the amounts displayed for accuracy.
  9. Click Closeout.
  10. A message will appear asking if you are sure you want to close out. Click OK.

Useful reports

  • The Cash Register End of Day Report will display the user who closed the register along with the date and time.
  • The Cash Register – Pay Ins/Pay Outs Report will display the cash taken out and returned to the cash drawer.
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