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How to Setup Linked 9’s

Intro:

Within the GolfNow Reservations software you are able to link two courses together so as to be able to book a front 9 and a back 9 time. This is typically used at a 9 hole facility where players will loop back around to play 18 holes or at a 27 or more hole facility where there is rotation of 9 hole courses. It could also be used at a 18 hole facility if there is a higher likelihood of players choosing to play 9 holes instead of 18. This would allow you to more fully utilize your tee sheet.

 

Basic Setup:

First you have to activate Linked 9’s in the Options screen. Go to Setup | Options | System General | Tee Sheet Tab and check the Link 9 Hole Courses box.

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Once this setting is activated you will be able to use the Linked section in the Courses screen under Setup | General Setup | Courses. 

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  1. Select the course you would like to link to another out of the list on the left.
  2. Check the box next to Default Linked and anytime a reservation is made to this course it will automatically attempt to book a turn time if it is available. This is most helpful if the majority of bookings are for 18 holes instead of 9.
  3. Establish a turn time, this should be the amount of time it typically takes a foursome to complete 9 holes. Fill out the Turn box with this value in minutes.
    1. For example 2hs would be entered as 120.
    2. Also this will need to line up with the interval of the tee sheet you have loaded.
  4. Use the drop down menu in the Back Course box to select what course you would like people to turn to after completing the first 9. Again this will have to line up when creating your Season Template.

There are a few different ways to implement Linked 9’s below are a few of more popular. 

Double Tees

This would be used at an 18 hole facility that prefers to treat the course as two 9 hole courses. This can help increase the utilization of the course especially if most of times booked are 9 hole rounds.

  1. Create at least two Coursesone for the front 9 and one for the back 9. You can create more for different days of the week as needed.
  2. See the descriptions above about Default Linked and Turn options and fill them out accordingly for each course.
  3. Set the Back Course for the front 9 as the back 9 and set the Back Course for the back 9 as the front 9. This way no matter where someone begins their round they will turn to the opposite 9.
  4. Open the Season Template Utility Utilities | Season Template and build a template using these two courses.
    1. The template will be rather simple consisting of the front 9 and back 9 courses. There could be several pairs of lines for different days of the week if needed.
    2. Set each course to run from open to close. With this set up you lose the ability to have a break for a “twilight” course.
    3. Make sure to set the interval appropriately so there will be a tee time for the turn times.
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  5. Once finished completing the Season Template your tee sheet will be laid out with alternating tee times for the front and back 9. To view just one 9 use the Course drop down box at the top of the tee sheet to select which course to view.
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27 Hole Setup

This is very similar to the double tee’s example above we are just throwing one more course into the mix

  1. Create three Coursesone for each of the 3 sets of 9 holes. You can create more for different days of the week as needed.
    1. If the rotation varies from day to day , you could simply give the courses generic names and decide which course is which the day of based on the rotation desired.
  2. See the descriptions above about Default Linked and Turn options and fill them out accordingly for each course.
  3. Set the Back Course for each course as the one golfers will turn to.
    1. If just creating 3 generic courses set the rotation in a loop: Red to White, White to Blue, and Blue to Red.
  4. Open the Season Template Utility, Utilities | Season Template and build a template using these courses.
    1. The template will be rather simple consisting of the 3 courses. There could be several groups of 3 lines for different days of the week if needed.
    2. Set each course to run from open to close. With this set up you lose the ability to have a break for a “twilight” course.
    3. Make sure to set the interval appropriately so there will be a tee time for the turn times.
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  5. Once the template has been loaded you will see the three courses appearing on your tee sheet.
    1. The courses always organize alphabetically so don’t worry about them being listed in a different order than your rotation.
    2. You can use the Courses drop down at the top of the tee sheet to filter the sheet to just one course.

9 Hole Replay Setup:

As the name suggests, this would be used at a 9 hole facility where golfers tend to replay the 9 holes to make a complete 18 hole round. There is one disadvantage to this style of set up, when it comes to booking larger groups. You may have to make multiple smaller group bookings if it spans the change from one course to another.

  1. Your going to have to create at least two courses that will rotate throughout the day. For aesthetics, name them similarly (Weekday and Weekday.)
    1. You could create multiple courses to accommodate rate changes if they line up with turn times (WD Morning, WD, Late Morning, WD Afternoon, WD Twilight…etc)
  2. See the descriptions above about Default Linked and Turn options and fill them out accordingly for each course.
  3. Set the back course to the accordingly
    1. In the two course example, they will just be linked to each other
    2. In the multiple course example, they will be daisy chained one to the next.
  4. Open the Season Template Utility, Utilities | Season Template and build a template using these courses. This template will be more complex than the above examples.
    1. In the two course example: you’ll use Course 1 for a time span and interval that creates just enough tee times to lead up to your turn time. Then use Course 2 for the next block of time essentially catching all the possible turns from Course 1. Keep rotating between the two to fill up the whole day. The preview step comes in handy here to make sure everything is lining up.
    2. In the multi course example: you’ll do essentially the same thing as above, but instead of switching between the two courses you will just list the courses in order so that one turns to the next and the next all based on the turn time. Again the preview step is very helpful to make sure everything lines up.
    3. The example below depicts the two course style with a turn time of 120 minutes. The mulit course style would be nearly identical except each course would be unique.
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  5. With the similarly named courses it gives the tee sheet a fluid look but still retains the ability for you to book 9 or 18 hole times.
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Making a Linked 9 Booking:

No matter which style of linked 9’s you have decided to implement for your course booking a tee time is the same. In fact its identical to making a normal reservation except for one additional step.

When you get to the Reservation Screen if Default Linked is checked for that course, the Back Course box will already be checked and the turn time filled in. If you know the group is likely to finish ahead or behind that time you are able to switch the turn time to an available one withing a couple of tee times. If they only wish to play 9 holes, simply uncheck the box next to Back Course. 

If Default Linked is not checked for that course but the group wants to play 18 holes, simply check the box next to Back Course and make sure the turn time is appropriate for the group.

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