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Managing General Ledger

Golf eNetwork (GEN) gives you the ability to manage your agency’s general ledger (GL) accounts. On the GL Accounts Management page, you can edit, add, or delete GL accounts.

On the System GL Accounts page, you can edit your agency’s system GL accounts. These accounts are designed for items that have not been assigned a GL account.

  1. On the Management Menu, click Global Settings. The Global Settings page appears.
  2. In the Accounting section, click the GL Accounts link. The GL Accounts Management page appears.

Adding a GL Account

  1. On the GL Accounts Management page, click Add New.
  2. To have the GL account to appear in the GL Accounts list page, select the Active option.
  3. In the GL Name box, enter the GL account name, and enter the GL number in the GL Number box.
  4. To save the new GL account, click Save.

Editing a GL Account

  1. On the GL Accounts Management page, select a GL account from the GL Account drop-down list.
  2. With the boxes provided, make any necessary changes to its active state, GL name, and GL number.
  3. To save the changes you’ve made, click Save.

Deleting a GL Account

  1. On the GL Account Management page, select the GL account from the GL Account drop-down list.
  2. Click Delete.

NOTE: For a GL account deletion to be successful, a system check will be made to ensure the account is not associated with a previous transaction or record on GEN.

Setting Up System GL Accounts

  1. On the Management Menu, click Global Settings. The Global Settings page appears.
  2. In the Accounting section, click the System GL Accounts link.  The System GL Accounts page appears.
  3. In the Item drop-down list, select one of five items:

– Default
– Cost of Goods
– Inventory
– Purchase Commit
– Over/Under

  1. To assign a system GL account to the item, do one of the following:
    • Click the pick list button to the right of the GL Account box.  This will open the GL Account pick list page, where you can click to select any of the listed GL accounts.
    • Enter the GL Account number or name directly in the GL Account box.
  2. To save any changes you’ve made, click Save.

Exporting GL Accounts

  1. On the Management Menu, click Global Settings. The Global Settings page appears.
  2. In the Accounting section, click the Exports link.
  3. The Exports Management page appears.
  4. In the Export drop-down list, select an export file to edit. Or, to create a new export file, click Add New.
  5. In the Export Name box, enter the export file name.
  6. In the Export File Location box, enter the location or directory of the export file.
  7. Select GL in the Export Type drop-down list.
  8. To save any changes you’ve made, click Save.

NOTE: To ensure you have the correct export format, include the file extension in the export name.  A commonly used format and extension is .CSV (Comma Separated Values).

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