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Reservations II support

Managing Tee Sheets

Adding a New Group of Tee Sheet Rates

  1. On the Management menu, click Tee Sheet Management. The Tee Sheet Management page appears.
  2. Click the Continue button beside Manage Rates. The Rate Management page appears, with 2 sections: the Components section and the SKU Price Grid section.
    Components Section:
    componentsSKU Price Grid Section:
    price-sku
  3. Click the Add New button at the top of the page to create a new rate group.
    1. Active: Click the check box to make this rate group available to be selected in Template Management and Modify Tee Sheet.
  4. The Rate Components section is used to create the Rate Name for the rate group and the SKU Prefix for inventory management. Fill in the following fields in the Rate Components section:
    1. Golf Course: Select from the dropdown list the golf course for which the rate group will apply. Select “- ALL -” to apply to all golf courses. If necessary, click the Edit link beside the field to open the Courses Management page, where new golf courses can be added or existing ones can be modified.
    2. Time of Day: Enter the time of day label to indicate when the rates will be applied. Enter “All” to apply the rates anytime.
    3. Day(s) of Week: Enter the day of the week label to indicate the days when the rates will be applied. Enter “All” to apply the rates at any day.
    4. Season: Enter the season label to indicate the season when the rates will be applied. Enter “All” to apply the rates to all seasons.
    5. Booking Type: Select from the dropdown list the booking type for which the rate group will apply. Possible options are “Open Play”, “League”, “Outing” and “Block”.
    6. Rate Name: Actual selections or entries made for the Rate Component fields are added to the Rate Name, with a space between each entry. If a field is left blank, then nothing is added to the Rate Name. If “All” is selected or entered, then “All xxxx” will be added to the Rate Name, where “xxxx” can either be “Courses”, “Times”, “Days”, “Seasons.” Examples of Rate Names are “All Courses All Times All Days All Seasons Open Play” and “Front 9 Morning Weekday Spring League.”
    7. SKU Prefix: The first letter of each word in each selection or entry made for the Rate Component fields are added to the SKU Prefix, displayed in uppercase with no space in-between each entry. If a field is left blank, then nothing is added to the SKU Prefix. If “all” is selected or entered, only “A” will be added to the SKU Prefix (although the Rate Name becomes “All Course/Times/Days/Seasons”. Exceptions are when the following Day of Week entries are entered, with the corresponding addition to the SKU Prefix: Weekend=We, Weekday=Wd, Tuesday=Tu, Thursday=Th, Saturday=Sa, Sunday=Su.
      1. Example: Rate Name: “All Courses All Times All Days All Seasons Open Play”; SKU Prefix: “AAAAOP”
  5. The Default SKU Components section defines the fields that are copied to the records of SKUs associated to the rate in Inventory Management. Fill in the following fields in the Default SKU Components section:
    1. Store: Select from the dropdown list the store where the SKU will be attached. Select “-ALL-” to attach to all stores. If necessary, click the Edit link beside the field to open the Stores Management page, where new stores can be added to existing ones can be modified.
  6. Select an effective date for the rate from the Effective Date drop-down list. To create a new effective date, click the Edit link. In the Effective Dates Management pop-up window, enter a new date from the calendar, click Save, and then click Exit.
    Green Fees and Cart Fees

    1. Department: Select from the dropdown list the department where the green fee or cart fee SKU will be attached. Default value of “NOT DEFINED” means the SKU is not attached to a specific department. If necessary, click the Edit link beside the field to open the Departments Management page, where new departments can be added or existing ones can be modified.
    2. Item Type: Select from the dropdown list the item type of the SKU. Default value is “Fees.”
    3. Tax: Select from the dropdown list the tax that will be applied to the green fee or cart fee SKU. Default value of “No Tax” means that no tax is applied. If taxes are to be applied to the fee, by it will be added to the price by default. If taxes are included in the fee already, select the “Included in Price” radio button. If necessary, click the Edit link beside the field to open the Taxes Management page, where new taxes can be added or existing ones can be modified.
    4. Earn Points: Select check box to allow customer to earn points for all SKUs within the chosen rate.
    5. Receipt: Select from the dropdown list the receipt-printing option for the SKU. Possible values are “Normal” (default), “Always”, “Never.”
  7. Fill in the SKU Price Grid with greens and cart fees for each Customer Type/Age Type/Number of Holes combination. Each row in the grid represents fees for a particular Customer Type, and there are 6 types of greens and cart fees based on the Age Type and Number of Holes combinations. Entered fees are displayed with 2 decimal places without the’$’ sign.
  8. For each row in the grid with at least one fee defined, select from the Default Sub-Department dropdown list the sub-department where all fees in the row will be Default value of “NOT DEFINED” means the SKUs are not attached to a specific sub-department. If necessary, click the Edit link under the column name to open the Sub-Departments Management page, where new sub-departments can be added or existing ones can be modified.
  9. In the Default column, select the corresponding radio button for a row of fees to make these fees the default fees to charge if no fees are defined for other customer type/age type/number of holes combination.
  10. Click Save to save the new rate group.
  11. Click Process SKUs to create or modify the SKUs in inventory.
  12. Click the Exit button to return to the Tee Sheet Management Page.

NOTES

The fee to charge is determined using the following steps:

  • In the golfer’s customer type row, the appropriate fee is selected based on the golfer’s age type and number of holes to play (or rent a cart for).
  • If the appropriate fee is not defined, and the golfer is a Junior or a Senior, the corresponding Adult fee in the customer type row is charged if it is defined.
  • If not, the corresponding fee in the Default row is selected using the golfer’s age type and number of holes.
  • If it is not defined, and the golfer is a Junior or a Senior, the corresponding Adult fee in the Default row is charged.

The SKU number of a new SKU is defined by adding the following string of characters:

  • SKU Prefix (as defined earlier) +
  • Customer Type (“P”, “M”, “S” for the 3 default types – Public, Member, Special; or “1”, “2”, etc, for each additional agency- maintained Customer Type) +
  • Age Type (“J”, “A”, “S” for Junior, Adult, Senior) +
  • Cart Indicator (blank if greens fee, or “C” if cart fee) +
  • Number of Holes (“9” or “18”)

Editing a Group of Tee Sheet Rates

  1. Click Tee Sheet Management from the Management Menu. The Tee Sheet Management page appears.
  2. Click the Continue button to the right of Manage Rates. The Rate Management page appears.
  3. From the Golf Course dropdown list, select the Golf Course for which you would like to view the rate groups. Select “- All –“ to view all the rate groups.
  4. If you would also like to view inactive rate groups, select the Include Inactive check box.
  5. From the Rate dropdown list, select a rate group to edit. The page will be refreshed with details and prices of the selected rate group.
  6. Edit any of the details and prices, as necessary.
  7. If any field in the Rate Components section is modified, and the rate has at least one processed SKU, a message appears to warn that the changes can affect the Rate Name and SKU Prefix.
  8. Select one of the following options:
    1. Automatically update Rate only: Existing Rate Name will be updated with the new chain of letters/words based on the Rate Component values entered or selected, but the SKU Prefix will not be updated. Default selection.
    2. Automatically update Rate and SKU: Existing Rate Name and SKU Prefix will be updated with the new chain of letters/words based on the Rate Component values entered or selected.
    3. Allow manual changes: Existing Rate Name and SKU Prefix will not be changed automatically, but the fields can now be edited manually.
  9. Click Continue to proceed or Cancel to go back to the Rate Management page.
  10. If any field in the Default SKU Components section is modified, the following warning message appears. Click Continue to proceed or Cancel to go back to the Rate Management page.
  11. If any fee in the SKU price grid is deleted, and the fee has a corresponding SKU, a message appears warning that deleting the fee will also disable the SKU associated with the Effective Date. Click Continue to delete the price in the grid and display no price for the SKU for this effective date in Inventory Management. Click Cancel to go back to the Rate Management page.
  12. Click Save to save the any changes to the rate group.
  13. Click Process SKUs to create or modify the SKUs in inventory.
  14. Click the Exit button to return to the Tee Sheet Management page.

Copying a Group of Tee Sheet Rates

  1. Click Tee Sheet Management from the Management Menu. The Tee Sheet Management page appears.
  2. Click the Continue button to the right of Manage Rates. The Rate Management page appears.
  3. From the Rate dropdown list, select a rate group to copy. The page will be refreshed with details and prices of the selected rate group.
  4. Click the Copy button. The Rate Name field will be changed to have ‘Copy of’ in front of the original rate name. For example, if original rate name is “All Courses Open Play”, the new rate name will be “Copy of All Courses Open Play.”
  5. Edit any of the details and prices, as necessary.
  6. Click Save to save the new rate group.
  7. Click Process SKUs to create to modify the SKUs in inventory.
  8. Click the Exit button to return to the Tee Sheet Management page.

TIP: If you have multiple golf courses with identical pricing for some  (but not all), instead of creating or copying a separate Rate for each course with the same prices, which will create multiple sets of SKUs with identical prices, the following process can be followed:

  • Create a Rate for one of the golf courses, save it, and process the SKUs.
  • Change the Golf Course field to the “All” option. A message appears about the change. Select the “Allow manual changes” option.
  • In the Rate Name field, add the names of the golf courses to which the rates will be attached,
  • In the SKU Prefix field, enter the appropriate first characters of the selected golf courses to which the rates will be attached.
  • Save the Rate, and process the SKUs again.

Re-Ordering a Group of Tee Sheet Rates

Use this function to set the order in which rates appear in the Rate dropdown list on the Rate Management page.

  1. Click Tee Sheet Management from the Management Menu. The Tee Sheet Management page appears.
  2. Click the Continue button to the right of Manage Rates. The Rate Management page appears.
  3. Click the Order button near the top of the page. The Rate Display Order pop-up window appears.
  4. For individual rates, use the up and down arrows on the right side of the list to move the rate to a different position on the list.
  5. Click Save to save your changes.
  6. Click Exit to return to the Rate Management page.

Deleting a Group of Tee Sheet Rates

  1. Click Tee Sheet Management from the Management Menu. The Tee Sheet Management page appears.
  2. Click the Continue button to the right of Manage Rates. The Rate Management page appears.
  3. From the Rate dropdown list, select a rate group to delete. The page will be refreshed with details and prices of the selected rate group.
  4. Click the Delete. A message appears warning that the rate deletion process can be lengthy and should not be stopped after it is initiated. Click Continue to proceed or Cancel to cancel the process.
  5. If the Rate has been applied to any tee time template, a message appears saying that the rate cannot be deleted.
  6. If any SKU associated with the Rate have been used in transactions, a message appears warning that deleting the Rate will also deactivate all associated SKUs (the SKU cannot be used in transactions anymore). Click Continue to delete the rate and deactivate all associated SKUs (the Active checkbox in Inventory Management will be deselected). Click Cancel to go back to the Rate Management page.
  7. If none of the SKUs associated with the Rate have been used in transactions, a message appears warning that deleting the Rate will also delete all associated SKUs. Click Continue to delete the rate and all associated SKUs. Click Cancel to go back to the Rate Management page.
  8. Click the Exit button to return to the Tee Sheet Management page.
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