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How to Perform Physical Inventory with PDT

In this tutorial, you will learn how to perform a physical inventory using the AML M5900 Personal Data Terminal scanner.

PDT Scanner Installation Guide

Prior to using the PDT scanner for an inventory follow the installation procedures below. If you have already installed the scanner, skip this part and proceed to Scan Inventory.

See M5900 – Installation Guide for Windows XP
See M5900 – Installation Guide for Windows 7
See M5000 – Installation Guide (NOT COMPATIBLE WITH WINDOWS 7 64-BIT)

Setup GolfNow Reservations for PDT Scanner

  1. Setup | Hardware
  2. Click PDT
  3. Use the below settings:
    Screen Shot 2014-11-24 at 6.33.10 PM
  4. Click OK to save changes.

Scan Inventory

There are two methods when performing an inventory; scan every item, or scan every item once and then manually enter the count into the scanner. The 4INV program is designed for scanning every single item. The 4INVqty program is designed to scan an item, then enter the count. You are capable of importing multiple files for inventory, so both methods can be used during the same inventory.

  1. On the scanner, select Run Program, click Enter
  2. Choose Program (4INV or 4INVqty)
  3. Click Enter on Create New
  4. Enter name for New Data File (Ex. May 2012, 8/2012, Spring 2012), click Enter
  5. Wait for scanner to say Scan Item
  6. Scan inventory
  7. When finished, click ESC on the scanner to save the program.

Automatically Import Counts to Inventory Wizard

Scanner Setup

  1. On the scanner:
  2. Settings, click Enter
  3. Scroll to PC Uplink Settings, click Enter
  4. Change Port and Proto to the following:
    1. Proto: xModem
    2. Port: USB Slave
  5. Scroll down to Save Settings
  6. Click Enter
  7. Hit Esc until back at the Main Menu.

Import Procedure

  1. Connect Scanner to computer using USB cable.
  2. Utilities | Physical Inventory
  3. Click Next until Step 3
  4. At Step 3, click Download
    Screen Shot 2014-11-24 at 6.33.15 PM
  5. From the scanner, scroll to Program Mgmt, click Enter
  6. Click Enter on Send Data to PC
  7. Click Enter on Send Data Files
  8. Click Enter on 4Inv or 4InvQTY (whichever the inventory file is under)
  9. Scroll to Data File for inventory (Ex. May 2012, 8/2012, Spring 2012), Click Enter
  10. In GolfNow Reservations, click Receive File
    Screen Shot 2014-11-24 at 6.33.20 PM
  11. Wait for file to transfer from scanner to computer.
    Screen Shot 2014-11-24 at 6.33.25 PM
  12. If any errors occur, you will be prompted to click Yes or No on prompt to view the errors. This will open in Notepad.
  13. Click View Data to review counts.
    Screen Shot 2014-11-24 at 6.33.30 PM
  14. Click Save Changes
  15. Click Next
  16. Select Partial or Full Inventory
  17. Click Next
  18. View Variance Report
  19. Click Next
  20. Click Roll Inventory
  21. Click Yes to Confirm

NOTE: Multiple inventory files can be imported to the inventory wizard. Repeat steps 4-12 above. Also, even after a file is imported, manual changes might be necessary, we always recommend spot checking multiple items to assure accuracy. The most accurate inventory method is a manual count. See How to Perform Physical Inventory

Import Counts using LDX10

The LDX10 is a plug and play Inventory scanner the Drivers will automatically install on the computer once connected.
Selecting LDX10 in GolfNow Reservations 2015

  1. Setup | Hardware
  2. PDT
  3. From the Device drop down select AML LDX10
  4. Click OK
  5. Exit the software
  6. Log back into Golf Now Reservations

Import Procedure

  1. Connect Scanner to computer using USB cable.
  2. Utilities | Physical Inventory
    Screen Shot 2014-11-24 at 6.33.36 PM
  3. Click Next until Step 3
  4. At Step 3, click Download
    Screen Shot 2014-11-24 at 6.33.41 PM
  5. Click List File
    Screen Shot 2014-11-24 at 6.33.46 PM
  6. Select the Inventory file and click “Receive File”
    Screen Shot 2014-11-24 at 6.33.50 PM
  7. Click View Data to review counts.
    Screen Shot 2014-11-24 at 6.33.55 PM
  8. Click Save Changes
  9. Click Next
  10. Select Partial or Full Inventory
  11. Click Next
  12. View Variance Report
  13. Click Next
  14. Click Roll Inventory
  15. Click Yes to Confirm

NOTE: Multiple inventory files can be imported to the inventory wizard. Repeat steps 4-12 above. Also, even after a file is imported, manual changes might be necessary, we always recommend spot checking multiple items to assure accuracy. The most accurate inventory method is a manual count. See How to Perform Physical Inventory

Manually Import Counts to Inventory Wizard

This procedure can be used when needing to export inventory files from the PDT scanner, but not to use for immediate input into GolfNow Reservations for inventory.

Scanner Setup

  1. On the scanner:
  2. Settings, click Enter
  3. Scroll to PC Uplink Settings, click Enter
  4. Change Port and Proto to the following:
    1. Proto: M5900 ProgGen
    2. Port: USB Slave
  5. Scroll down to Save Settings
  6. Click Enter
  7. Hit Esc until back at the Main Menu.

Send Files to Computer

  1. On the Scanner:
    1. Scroll to Program Mgmt, click Enter
    2. Click Enter on Send Data to PC
  2. On the Computer:
    1. Right-click the M5900 Programmer Icon on the Windows Toolbar
    2. Select Receive File from Device
  3. On the Scanner:
    1. Click Enter on Send Data Files
    2. Click Enter on 4Inv or 4InvQTY
    3. Scroll to Program File, click Enter
  4. Wait for the file transfer to complete.
  5. On your computer you will be prompted to save the file.
  6. Save the files to use for Import.

Import Procedure

  1. Utilities | Physical Inventory
  2. Click Next until Step 3
  3. At Step 3, click Edit
    Screen Shot 2014-11-24 at 6.34.02 PM
  4. Click Import From File on bottom left
    Screen Shot 2014-11-24 at 6.34.07 PM
  5. Select Sales Item Numbers Only (4Inv), or
  6. Select Sales Item Numbers and Quantity (4InvQTY)
  7. Click Browse
    Screen Shot 2014-11-24 at 6.34.12 PM
  8. Browse to the file imported above
  9. Click Open
  10. Click Import
  11. Wait for counts file to import
  12. View any errors.
  13. Select Full or Partial inventory
  14. Click Next
  15. Click Variance to view Variance Report
  16. Click Next
  17. Select Roll Inventory to complete inventory.

NOTE: Multiple inventory files can be imported to the inventory wizard. Repeat steps 3-10 above. Also, even after a file is imported, manual changes might be necessary, we always recommend spot checking multiple items to assure accuracy. The most accurate inventory method is a manual count. See How to Perform Physical Inventory

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