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Reservations II support

Purchasing & Receiving Inventory Items

Purchasing Inventory Items

  1. On the Management Menu, click Purchasing and Receiving. The Purchasing and Receiving page appears.
  2. At the top of the page, click the Purchase tab.
  3. On the right side of the page, below the Search Results section, click Add New.
  4. Enter the following details for the new purchase order (PO):

– PO# (If you leave this field blank, GEN automatically generates a number)
– Store – select from the dropdown list
– Vendor – select from the dropdown list
– Shipping Method – e.g. FedEx, USPS, etc.
– Status – Open or Closed

  1. For the first item, next to the SKU field, click Search.
  2. In the pop-up SKU Search Results box, click the SKU you want to add to the PO. The box closes automatically and the item is added to the PO.
  3. Click Due Date to open a pop-up calendar and select a date when the item must be received by.
  4. Enter the Qty (quantity), Unit Cost and Ship Cost for the item.
  5. Repeat (5-8) to add additional items. To remove an item from the PO, click the red “X” at right.
  6. Enter any Notes for the PO, and then click Save.
  7. (Optional) Click Print to print a copy of the completed PO or click Email to email a copy of the completed PO.

Searching for a Purchase Order

  1. On the Management Menu, click Purchasing and Receiving. The Purchasing and Receiving page appears.
  2. At the top of the page, click the Purchase tab.
  3. In the Search area, enter one or more of the following criteria:

– PO#
– Store – Select from the drop-down list.
– Vendor – select from the drop-down list
– Status – Open or Closed
– SKU

  1. Click Search. Any matching PO#s appear in the Search Results below.
  2. In the Search Results area, click a PO. The details are displayed in the area below.

Receiving Inventory Items

  1. On the Management Menu, click Purchasing and Receiving. The Purchasing and Receiving page appears.
  2. At the top of the page, click the Receive tab.
  3. Filter your search area for a purchase order (PO) using one or more of the criteria in the Search area:

– PO#
– Store
– Vendor
– Status
– SKU
– Packing Number

  1. Click Search. Your results appear in the Search Results area.
  2. In the Search Results area, click a PO#. The details of that purchase order appear below.
  3. Enter the alphanumeric Packing Number for the PO.
  4. For each item in the PO, enter the quantity of items received in the Qty Rec field.  If necessary, you can adjust the Unit Cost and Ship Cost.
  5. (Optional) If you need to return damaged or unwanted items: Select the type of return from the Ret Type dropdown list (Credit for a monetary credit or Replace for replacement items). In the Qty Ret field, enter the number of items you are returning. If you are not returning items, set the Ret Type to None.
  6. Enter any notes in the Notes textbox, and then click Receive.
  7. (Optional) Click Print to print a copy of the received PO or click Email to send a copy via email.
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