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How to Setup Email Account

In this tutorial, you will learn how to setup an email address in GolfNow Reservations.

Use this tutorial to setup an Email Account in GolfNow Reservations to send tee time confirmations and marketing emails.

Email Account Requirements

Contact your email provider for email account setup information. Necessary information:

  • Email Address
  • Username
  • Password
  • Outgoing Mail Server
  • Outgoing Username and Password (if requires authenticity)
  • Type of Security
  • Outgoing Ports

Account Setup

E-Tools | Account Setup

General Tab

account setup general tab

  1. Enter Display Name
  2. Enter E-Mail Address
  3. Select Account Type
  4. Enter Outgoing Mail Server (SMTP)
  5. Click auto-search button to auto-search for Outgoing Mail Server (only use if Outgoing Mail Server is unknown).
  6. Enter User Name
  7. Enter Password

Outgoing Server Tab

outgoing server tab

  • If necessary, toggle ‘My outgoing server (SMTP) requires authentication’.
  • Select either ‘Use same settings…’ or ‘Log on using’
  • If Outgoing Server requires separate authentication, enter User Name and Password.

Authorization Tab

authorization tab

If necessary, toggle POP3 Authorization and enter Server Address, Username, and Password.

Advanced Tab

advanced tab

  1. Enter Outgoing server (SMTP) Port
  2. Select Type of Encrypted Connection (if necessary)
  3. Select Server Timeout time
  4. Select Burst Number and Sleep Minutes (number of email to send per minute)
  5. Toggle Copy to Self to receive a copy of all outgoing emails from GolfNow Reservations
  6. Toggle HTML E-Mail if sending HTML style emails.
  7. Click OK

Test Email Settings

  1. E-Tools | Setup Account
  2. Click Send Test E-Mail
  3. Wait for Send Confirmation
  4. If send fails, double check email account setup information.
  5. If send is successful, we know we are on the right track.
  6. For true confirmation send a test email from a customers profile or attempt to email a report to yourself. This will ensure the email is configured and functioning properly.
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