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How to Use Minimums (AR)

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In this tutorial, you will learn how to setup minimums.

Minimums

Many courses require members to meet a minimum spending threshold over a period of time. GolfNow Reservations gives you the ability to track this spending over time and see which customers have or have not met their minimums goals.

Create Minimum Classes

  1. Setup | Minimums
    create minimum classes
  2. Click Star Icon to create new Minimum.
  3. Enter new Minimum name.
  4. Click OK
  5. Click OK to save changes.
    minimum setup

Billing Class Set Up

Once you create a minimum class, you must attach it to those billing classes for whom spending is to be track.

  1. Setup | Point of Sale
  2. Setup | Billing Classes
    setup billing classes
  3. Click the billing class that you would like the minimum applied to
  4. Then toggle the checkbox for the minimum to be applied
  5. Enter a minimum price
    billing class minimum price
  6. Click OK to save changes.

Sales Item Set Up

You must tag sales items with a minimum so that it can be tracked when calculating minimum balances. This allows you to pick and select which items you want included in minimum balances. Also, this gives you the flexibility to run concurrent minimum programs, i.e. Food Minimum and Merchandise Minimum at the same time.

  1. Setup | Sales Items.
  2. Right-click the item you wish to assign a minimum to, click Modify.
  3. In the lower left portion of the screen there is a Minimum pull-down menu, select the desired minimum.
    sales item setup
  4. Repeat steps 4 and 5 as necessary.
  5. Click OK to save your changes. Alternatively, if adding a minimum to a large amount of items, you can access the Minimum pull-down menu from the sheet view as well.

Tracking A/R Minimums

Once the above set up is complete, you can track minimum spending for all members through GolfNow Reservations. This report shows how much a person has spent on minimum eligible items, and if he/she is short of his/her minimum, and how much he/she owes. To print a report of A/R Minimums balances:

  1. Reports | A/R
  2. Click Minimums
    tracking minimums
  3. Select the date range you want a report for. All sales within this date range are factored into the minimum total.
  4. The Spending Activity checkboxes allow you to configure what level of activity you want to see on the report.
  5. The Count Child option gives you the choice on whether or not you want child charges from Parent/Child Billing to count towards a minimum balance.
  6. Click the Print button to print out your report.

 

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